Payroll Essentials for Accounting & HR Professionals


This will be a all inclusive class that give details on understanding the laws such as FLSA and other laws such as the portal to portal act that help payroll professionals determine proper pay methods. Once the correct pay method is determined this class will give the skills to understand how to properly calculate overtime pay accurately according to FLSA guidelines for all types of payrolls. The assist in the learning process case studies will be provided and worked with instructor guidance. Discussions in regards to properly classifying employees for both overtime and tax purposes will be reviewed. Understanding taxable income and how to determine how taxable income should be handled. State tax liability will be discussed. High level discussion in regards to tax reporting forms what they are and how to handle them properly. We will finish with payroll accounting and learning about Debits and Credits so payroll professionals can better understand the needs of their accounting partners. Participants will hear about recent court cases in regards to these topics and participate in case studies throughout the 2 days.

Why should you attend:

This 2 day will give the participant the tools to be a well rounded payroll professional or the understanding of the complexities of payroll for professionals that support the payroll function. This class will cover everything from determining gross wages and calculating overtime to understanding taxable gross. It will also cover the basic accounting of payroll so payroll professionals can better partner with their accounting teams.


Who will benefit:

  • Beginner to Intermediate Payroll Professionals
  • HR
  • Controllers
  • Accountants
  • HRIS (IS professionals that support HR and/or Payroll functions


Day One

Lecture 1: Introduction

  • Why understanding Payroll Laws is so important.
  • Ethics for a Payroll Professional

Lecture 2: Fair Labor Standards Act (FLSA)

  • What is the FLSA
  • Who is covered under the FLSA
  • How does the FLSA define:
    • An Employee
    • Temp Employees
    • Independent Contractors
    • Volunteers
    • Trainee/Students
  • Minimum Wage
  • Overtime
  • Child Labor
  • Recordkeeping

Lecture 3: Exempt Vs. Non-Exempt

  • The Executive Exemption
  • The Administrative Exemption
  • The Professional Exemption
  • Computer Related Occupations Exemption
  • Outside Sales Exemption
  • Statutory/Non-Statutory Employees
  • Docking Pay for Exempt Employees

Lecture 4: Compensatory Time

  • Meals and Rest Periods
  • Travel Pay
  • On-Call Time
  • Waiting Time
  • Meetings/Training
  • Preliminary/Postliminary Activities

Lecture 5: Calculating and Understanding overtime

  • What is the regular rate of pay?
  • Calculating Overtime
    • Hourly
    • Non-exempt Salaried
    • Weighted Average
    • Piece Work
    • 8/80 rule

Lecture 6: Laws Affecting Payroll

  • Family and Medical Leave Act FMLA
  • Davis Beacon Act
  • Equal Pay Act
  • American with Disabilities Act
  • Portal to Portal Act
  • Consumer Credit Protection Act
  • Varies State Laws

Lecture 7: Paying Employees

  • Pay Frequency
  • Payment of Terminated Employees
  • Payment Method
    • Direct Deposit
    • Pay Cards
    • Check
  • Pay Statements
  • Unclaimed Pay checks
  • Deceased Employees

Day Two

Lecture 1: Taxation Basics

  • Employee Classification
  • Income Tax Withholding Requirements (Federal & State)
  • Determining State Tax Liability
  • Determining Residency
  • Proper Determination of State withholding liability
  • Employees working in multiple states
  • Federal and State Tax Forms

Lecture 2: Taxable Income

  • Taxable and Non-Taxable Definitions
  • IRS Taxable Exceptions
    • Employee Discount
    • No additional cost fringe benefit
    • Working Condition Fringe
    • Deminimis
  • Fringe Benefit
  • Transportation
  • Company Car
  • Life Insurance
  • Relocation
  • Education Assistance
  • Travel Expenses
  • Adoption Assistance
  • Awards
  • Loans
  • Stock Options
  • Other Fringe Benefits

Lecture 3: Tax Reporting

  • Quarterly Tax Reporting
    • Form 941
    • Multiple Worksite Reports
    • Alternate IRS Forms
  • Annual Tax Reporting
    • W2
    • W3
    • Form 940

Lecture 4: Payroll Accounting

  • Basic Accounting
  • General Ledger & Account Balancing
  • Payroll Specific Journal Entries


Richmond, VA    |    February 26th & 27th, 2015$795.00   (Seminar for One Delegate)

Register now and save $200. (Early Bird)
Until january 10, Early Bird Price: $795.00    From january 11 to February 24, Regular Price: $995.00

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